Vending back office,
built by an operator.

Cash counts, expenses, card-reader reconciliation, routes, and AI help for independent operators with 5 to 150 machines. Built for the awkward middle: too busy for spreadsheets, too practical for enterprise vending suites.

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No contracts. Your data is yours. Leave anytime.

Not a demo account

This is the actual app — running my own 85 machines.

Every screen below is the real Roundkeep I use for RS Vending Services across 32 locations. Client names are blurred and the P&L shows round sample numbers — but the screens, the flow, and the workflow are exactly what you'd get on day one.

roundkeep.io/dashboard

Roundkeep dashboard showing which locations need attention

Walk in already knowing what needs attention — which locations are overdue, what's uncounted — before you sit down.

Counting a cash bag in Roundkeep — Count cash the way you count itCoins as one total, bills in the order you pull them off the stack. Dictate the note, save, next bag.

Card-reader reconciliation in Roundkeep — Card-reader reconciliation, minus the dreadDrop your Cantaloupe, Nayax, or Suzohapp export. Terminals auto-match to machines; only the variances worth chasing get flagged.

Monthly profit and loss by location in Roundkeep — The month's profit, by locationCash plus card, expenses categorized, profit per stop — no spreadsheet. (Numbers shown are samples.)

On the route

And it's already on your phone.

Add Roundkeep to your home screen and do the work right at the machine — count a bag, log an expense, check the route — without lugging a laptop on the truck.

Keep the money, machines, and routes straight

Roundkeep is vending machine software for the awkward middle — 5 to 150 machines: inventory management, route optimization, and cashless-payment reconciliation in one place, no enterprise vending suite required.

Cash counts without spreadsheet gymnastics

Bag-first denomination entry in the order you pull bills from the stack. Notes you can dictate from the truck. Counts that match your real workflow — and keep sales data and inventory levels in sync per machine.

Card-reader reconciliation without the month-end drag

Drop your Cantaloupe, Nayax, or Suzohapp export. We auto-match terminals to machines, reconcile cashless payment against your counts, and flag the variances that actually need you — in real time.

Route help that knows your actual fleet

Plan service routes, track visits, and get stock alerts before a machine runs dry. Ask "which machines did I miss last week?" — route optimization grounded in your locations and history, not a generic checklist.

Built by an operator.

Hi, I'm Sam — I run RS Vending Services in Ontario, 85 machines across 32 locations. I started building this because the off-the-shelf vending software either wanted me to become a 500-machine enterprise or left me stitching together spreadsheets after a long route day.

Every screen here came from a real friction in my own week. Cash counts the way I actually count. Reconciliation that respects month-end deadlines. Notes I can dictate from the truck. If something feels different, it's because the standard answer was worse.

Your data is yours. Leave anytime. No contracts.